What comes to your mind when you hear “event planning”? Surely you think about the venue, food, drinks, music, and guest list. But do you know who those people who actually take care of all of these are? Event managers and caterers.
What is the difference between them? Do you need both? And what can one do that other can´t? These are the questions we are going to answer today.
Event planner vs. caterer
The main difference lies in the tasks. The event planner takes on more responsibilities than a catering company. While the caterer is in charge of food and beverages, the event planner takes over the rest of the preparation: design, organization, and arrangements.
The new york catering company provides the full menu of appetizers, main dishes, desserts, cocktails, and finger foods. They can also offer the staff for serving the plates, chefs for preparing, or bartenders for mixing the beverages. Caterers often have a bar stocking, buffet, or food stations in their offer too.
However, how about the table decorations, linens, tableware, etc.? Here is when the event planner comes into play. Their role is to complement the caterer´s work as well as take care of invitations, guests lists, seating planning, thematic design, entertainment, logistics, and much more. They check whether the venue has the capabilities to offer enough space for translation equipment and other similar tools.
Do you need both?
When organizing a big event like a wedding, a corporate party, or a gala dinner, it is smart to let the nyc caterers and event planners work together. Their cooperation begins with a meeting prior to a scheduled event to discuss the concept, needs, and budget of the celebration. Usually, the event planner would have a vision of the feast, and the catering company would try to implement it through food and drink choices.
Once the details have been agreed on, they start working as a team to achieve the best possible results. During the event, each of them is responsible for their own part of work, however, they still partner up to ensure the best guest experience.
If the event that you are planning is a small-scale celebration, you can hire a catering company only. Some of them can even provide the decorations, tables, and audiovisual equipment on top of the food and drinks menu. In such case, by hiring one company, you receive a lot of benefits together.
Preparing an event all on your own is also an option, but the amount of stress, responsibilities, and tasks might overwhelm you to the point where you will not be able to enjoy the celebration anymore.